GETTING STARTED WITH GDMP
A helpful guide to make the best use of your Government Data Management Plan
Welcome to the GDMP
The Government Data Management Plan (GDMP) is designed to provide state, county, and regional government agencies greater visibility into local diversion efforts and the region's overall waste diversion performance.
The GDMP provides you with access to Municipal Measurement Program™ data submitted by municipalities within your jurisdiction. It includes two Program Manager Accounts to review, manage, and verify program assessment survey responses. A suite of analytical reports provides the information you need to understand what each of the municipalities in your jurisdiction are doing to address materials management challenges. It also makes it easy to engage with communities (especially under-performing ones) to provide the support they need to continuously improve program performance.
The Importance Of Data Verification
The following section describes the data verification process that GDMP Program Managers are expected to undertake when reviewing MMP members' program assessment survey response data.
- The Recycling Partnership will provide basic data verification training to all new GDMP Program Managers.
- The Recycling Partnership will also perform a final review of all MMP program assessment survey responses to confirm data quality and provide feedback to GDMP Program Managers as necessary.
- The general flow of the verification process is as follows:
- An MMP member marks all relevant surveys as “complete”.
- GDMP Program Manager is notified, by automated email, that the MMP member’s surveys have been marked as "complete".
- GDMP Program Manager logs into Re-TRAC Connect™ to review the completed survey responses.
- GDMP Program Manager follows the steps outlined in the Data Verification Protocol (see below).
- Once the GDMP Program Manager has completed a review of the MMP member’s survey response, including contact with the municipality to address any data accuracy issues, the GDMP Program Manager will:
- Provide the full name of the GDMP Program Manager who reviewed the survey response.
- Specify how changes to the survey response were confirmed (as applicable).
- Document important review notes including changes made to the survey response and the steps taken to confirm the accuracy of the data.
- Specify the date that the survey response was reviewed.
- Identify if the survey response is ready for The Recycling Partnership to perform final data verification procedures.
- The Recycling Partnership performs a final review of the MMP member’s completed survey response, reviews the GDMP Program Manager’s review notes, and addresses any outstanding questions with the GDMP Program Manager.
- The Recycling Partnership marks the MMP member’s survey responses as “Verified”.
- Bookmark and become familiar with using: U.S. Census American Fact Finder
- This tool is helpful when checking numerical responses such as household and population data.
- It’s also useful when making calculations to catch program data anomalies that need to be addressed.
- Problematic data may require direct contact with MMP member to verify data accuracy and/or make corrections. Before opening a program assessment survey response for review, it’s good practice to establish a method to track all problematic data points to be addressed with the municipality in one summary contact.
- Members cannot mark program assessment survey responses as “complete” until data has been entered into all required fields. Therefore, all essential program information will be available when GDMP Program Managers review survey responses marked as “complete”.
- Verification should focus on appropriateness of the numerical data, both in raw form (i.e. entered directly into a field) but also in calculated form (e.g. pounds per household metric).
- Conduct baseline checks against numerical data:
- Check population and household counts against U.S. Census American Fact Finder records for the community.
- Use most recent estimates (not 2010 official numbers).
- Do check for both single-family and multi-family units according to how the MMP member defines each one.
- If household counts are outside of 20% difference with the Census #, plan to contact the MMP member to discuss.
Data Verification Protocol
The Government Data Management Plan includes a suite of powerful program performance reports that transform municipal program data into valuable insights about your jurisdiction's overall waste diversion performance.
Annual Curbside Diversion Rate
Annual Tonnage By Residential Curbside Programs
Measure the total tons of recycling, municipal solid waste (MSW), and organics captured by all residential curbside programs in your jurisdiction. Put the data to work by analyzing minimum, maximum, average, and median values for the tons of single-family recycling, multi-family recycling, MSW, and organics.
The Economic Benefits of Recycling
Total Lbs Per Household By Residential Curbside Programs
Normalize your analysis by measuring the pounds per household disposed, recycled, and composted in your jurisdiction.
Average Lbs Per Household Benchmark
Annual Tonnage By Drop-Off Programs
Annual Drop-Off Diversion Rate
Calculate your drop-off program's diversion rate including the total tons of material diverted and disposed in your jurisdiction. Take it to the next level by analyzing the drop-off program's minimum, maximum, median, and average diversion rate, tons diverted, and tons disposed by municipalities in your jurisdiction.
Drop-Off Sites by Materials Accepted
Gain insights into the mix of material types accepted by the drop-off sites operated by the municipalities in your jurisdiction.